BASH Families I had a virus in my computer, therefore, I had it re-formatted, thus I lost some stuff, one of which was my Group Email listings. I had to re-do my lists, so if you get this newsletter to an email address you dont want it to go to, please let me know. COACH BILL
BLUE ASH YMCA SWIM TEAM
NEWSLETTER FEBRUARY 2, 2010
Permanent Dolphin and Blue will change pools on Thursdays only for rest of winter season
Friday, February 5 Elite and Senior 3:45 4:45 PM, theyll help with set up before practice.
Friday,
February 5 No Practices for Blue, Dolphin, Adv Age groups
Saturday, February 6
Senior and Elite 6:15-7:45 AM plus weight afterwards in MAIN POOL
Saturday, February 6 NO Adv Age nor Dolphin practices
Sunday, February 7 NO for Adv Age , Dolphin and Blue
UPCOMING DATES YOU NEED TO KNOW ABOUT
1) Regional meet USA only , February 18-21 , entries past due, check with Coach Bill
2) Novice Meet at BASH Friday, February 19, sign up on line soon
TEDDY BEAR INFORMATION FOR PARENTS
Our BASH Teddy Bear Invitational is this weekend, Friday, Feb 5 through Sunday, Feb 7 at the Main Pool. We have 540 swimmers attending - one of the largest Teddy Bear meets we've hosted - and we need EVERYONE to work to make the meet successful for our swimmers and our guests!
IF YOU HAVE NOT YET SIGNED UP TO WORK - DO SO TODAY! THE ONLINE SIGNUPS WILL CLOSE TOMORROW AT 5 PM. If you have not signed up by then, or have not contacted me directly, you will be charged $50 to your account. We need your help, not your money! ALL BASH Parents must sign up to work - even those who do not have swimmers in this meet.
4 DAYS TILL THE TEDDY BEAR INVITATIONAL So what do you need to do?
1) Log into the Online Volunteer System, then PRINT the page that is titled Family Account History (it will be the first screen after you log in). This will list all of your concessions items and worker assignments for the weekend. It is your weekend TO DO LIST!
http://www.supermeets.com/Index.cfm?action=logout&StaffTrackerClient=125
2) Please arrive on time for your work assignment. This means 45 min - 1 hour prior to the start of the meet, with some exceptions by position. You can also find the reporting times on the system in the Session Information area. In general, here are the report times for most positions:
MEET SETUP 3:30-6 pm FRIDAY.
HEAT SHEET SALES/DECK ENTRIES/PARKING ATTENDANTS - 30 minutes prior to start of Warm-ups:
Friday PM - by 4:45pm
Sat/Sun AM - by 7:00am
Sat/Sun PM - by 10:00am
TIMERS - ALL volunteers signed up to be Timer MUST attend Timers Meetings and MUST be on time!
Friday PM - 5:30pm
Sat/Sun AM - 8:00am
Sat/Sun PM - 11:15 am
OFFICIALS AND APPRENTICE OFFICIALS - Meeting is same time as Timers meeting.
ALL Timers/Officials Meetings will be held Upstairs in the Racquetball Area.
UPSTAIRS COMPUTER/RUNNERS/HEAT RIBBONS - please come to Upstairs area 30 minutes prior to start of meet (same time as Timers/Officials meetings!).
CONCESSIONS WORKERS - PLEASE make sure you look at the sessions you have signed up for. There are different shifts with different report times. You can find this on the website! We need you to be on time for your shift please!!!
TEAM AREA MONITORS - Your duties begin at start of warm-ups (1 hour prior to start of meet). We will have a Team Room Meeting as soon as the BASH swimmers return from their Warm-up Session. I will be there to help you run the meeting.
CLERK OF COURSE - Please be at your position 30 minutes prior to start of meet.
ALL OTHER POSITIONS - once the meet begins, you are on the clock!
3) When you arrive, please sign in at the Heat Sheet Table in the lobby. There will be a sign-in sheet on the table. Also, please make a name tag and wear it during your work session.
4) CONCESSIONS ITEMS - Please bring Concession Items either on Thursday evening between 6:00-8:30 or Friday afternoon starting at 3pm, to the Deli in the Main Bldg Hallway. Bring all morning session homemade or perishable items to Concessions at 7:00am on the day you have signed up. If you did not sign up for Concessions, please bring $10 cash to the Deli, OR bring individually wrapped brownies or cookies (No Nuts). When you bring your items to Concessions, please sign/check off your name/item on the sign-in sheet on the counter in the Deli. If Paula is not there to check in your items, please put your name somewhere on the item so we can ensure all items arrive as planned.
If you are assigned to bring COACHES HOSPITALITY FOOD ITEMS, please note the time in which these items need to be delivered to the Deli! They are as follows:
Friday Dinner - no later than 4:30pm
Sat Lunch - no later than 10:30am
Sun Lunch no later than 10:30am
5) EVERYONE, Please wear your VOLUNTEER T-SHIRTS when you are working. It is really important that you wear the shirts. It will be easy then for everyone to know who the BASH Parents are and for ME to find YOU! :)
If you don't have a shirt yet, please let me know and we will get one to you.
6) I will need additional volunteers, especially for the Sat/Sunday afternoon sessions. I will expect EVERY PARENT at the meet to help with the MEET CLEAN-UP on Sunday afternoon. I will point you in the direction of work that needs to be done!
Questions? Email me at geoffandrobin@yahoo.com or call me on my cell 300-1406.
Thank you so much! Robin Smith BASH Meet Director
BASH SWIMMER INFORMATION for TEDDY BEAR SWIM MEET
February 5-6-7, 2010
All sessions in Main Pool BASH warm ups are as follows
>Friday Night 5:30 PM warm up for BASH , meet at 6:25 PM will last about 2.5 hours for 8 and under swimmers only - all BASH swimmers sit in the gym
>Saturday Morning 7:35 AM warm up , meet at 8:45 AM , till about 10:30 AM , 13 and over only all BASH swimmers sit in the gym
>Saturday Mid-Day warm up at 10:40 AM , meet at 12:10 PM , meet will go till about 4:30 PM , this session is for 9 12 year old swimmers. All BASH swimmers MUST sit in the upstairs aerobic Studio, we dont have room for you in the Gym.
>Sunday MORNING warm up at 7:35 AM for 13 and over , warm up at 8:10 AM , meet at 8:45 AM , meet will go till about 10:30 AM , This session is for 13 and overs and 8 and under swimmers. Everyone sits in the gym.
>Sunday Mid-Day warm up at 10:40 AM , meet at 12:00 PM , swimming till 3:30 PM , swimmers 9 12 years old. Swimmers MUST sit in the upstairs aerobic studio.
BEING GOOD HOSTS One reminder for the upcoming swim meet weekend at Blue Ash YMCA each member of the BASH family needs to remember they are a
CO-HOST of this meet. Please treat our visiting swimmers and parents with the caring , respect and politeness you would like to receive at a swim meet. We need to offer an enjoyable experience for each of our swimmers and families along with our visiting team. Please go out of your way to be helpful , courteous , pleasant and friendly to our visitors , we want them to want to enjoy their experience and re-turn again and or recommend others try our swim meets.
COLLATING MEET PROGRAMS
For the past 10 years or so , we mimeo the meet programs at the YMCA and then collate them on the Thursday before the meet. This save the team over $500 and make the meet programs a very profitable part of our swim meets. This Thursday , February 4 starting about 2:30 PM in Ferris building , we will start collating. The older swimmers will work on this before practice , but we can always use extra help. Usually finished about 4 PM or so.
PRE-SET UP OF MEET This
coming Thursday , February 4 from 6:30 7:15 PM during Dolphin, Junior
Practices we are going to set up the Main Pool for the meet.
IF you can help , please show up , just a few parents are needed to set up a few items. This is an attempt to get started earlier , thus saving Coach Bill a few gray hairs!
Parking BASH parents; please park in the back of the YMCA each day. Due to the large number of swimmers plus all the other activities going on (mostly in the Annex Building ) BASH parents are being asked to plan on this. Save the best spots for our guests , just like you would at your party at your house!
Bill
Whatley
Swim Coach
Blue Ash YMCA
www.SwimBASH.com